Skip to main content

You Have Expanded To Southwest Florida – Now What?

By Blog

It’s Time to Meet with Clients

Well, you did it. You have expanded your business to Southwest Florida. Now what? Your virtual office is perfect for providing you with your prominent address, local phone, voicemail, and reception services, but it’s time to start building clientele and meeting clients. Did you know that your virtual office has a set number of hours available (depending on your virtual office plan) for utilizing our meeting spaces? And you can rent those meeting spaces by the hour or for the day to serve your personal business needs.

How can Our Conference Rooms and Meeting Spaces Help you?

As a business owner, standing out among the crowd is essential. With our meeting room rentals, you can stand out by accessing all the tools the others use without creating substantial overhead costs. In addition, a meeting space creates a strong business presence in your new location with the amenities your customers would expect from a larger competitor.

Privacy: The number one reason for needing a conference room is privacy. Having a virtual office doesn’t provide much of that. Whether you are an attorney needing to meet with a client, interview, or train an employee, the local Starbucks isn’t the best environment. Our spaces allow you the privacy you need to conduct business in a manner that helps you and your clients to feel comfortable and professional.

State-of-the-art Equipment: We offer six state-of-the-art conference rooms. Five of those conference rooms have video conferencing capabilities. In addition, all our spaces are equipped with high-speed WIFI and hard-wired internet.

Of course, you get great lighting and comfortable furniture, but we offer additional amenities to support you and your business. All six of your conference rooms are equipped with audio/visual equipment and VoIP phone systems. Five of those rooms include the ability to host video conferencing.

Do you need to pitch an idea to a client or investor? Do you need to hold mediation before a court case? Concierge Executive Offices has a conference room for your every need.

Locations, Location, Location: Expanding your business comes with its own unique set of challenges. But meeting with clients shouldn’t be one of them. Our offices are located conveniently between Downtown Naples and Fort Myers. You and your clients are within walking distance of 15-plus restaurants, nightclubs, gyms, and grocery stores. Do you have clients flying in to meet with you? No problem. CEO Naples is close to Naples Airport (NAP) and Southwest Florida International Airport (RSW).

Full-Service Concierge Service: CEO Naples offers our clients the full-service concierge experience. We have administrative staff available to provide you with a wide array of support. Are you meeting clients via video conferencing and need documents created and sent out? We have you covered with document creation and mailing of those projects. There is no need to worry about having your presentation materials ready. We will have everything you need ready and waiting for your arrival. Your clients and guests will be welcomed by our receptionist when they arrive. Clients and team members can relax in our stylish and comfortable lounge before getting down to business.

Conference Rooms for all Types of Meetings

Conference rooms are the ideal space for a myriad of business needs. Our conference rooms provide much-needed privacy when a public area doesn’t work. We have conference rooms available for the following:

  • Legal meetings
  • Employee training
  • Wealth management planning
  • Interviews
  • Full-day planning and so much more.

Concierge Executive Offices has you covered no matter your need when renting a conference room. We understand that the best form of communication will always be face-to-face. We are here to help you do exactly that.

Expanding your business to Southwest Florida doesn’t have to be stressful or break the bank. Renting a conference room allows you to keep your overhead and expansion costs low. In addition, it gives you flexibility with your day and your clients.

Spending a small fortune setting up a high-tech office in a prime location is no longer necessary. CEO Naples has everything you need to expand your business, from your virtual office to our conference rooms. And we will stand behind you as you continue to grow. Contact CEO Naples today to reserve a conference room for your next meeting!

CEO Concierge Executive Offices, located in Naples, Florida, offers the ideal combination of space, design, technology, and amenities to optimize the work experience and support your daily living requirements.

CONCIERGE EXECUTIVE OFFICES

999 Vanderbilt Beach Road, Suite 200

Naples, Florida 34108

(239) 325-5000 Phone

(239) 325-5001 Fax

 

Expanding to Southwest Florida?

By Blog

A Virtual Office May Be Your Solution

The new year is just around the corner. That means new beginnings and fresh starts. Are you looking to expand your business to Southwest Florida? Do you need an address and phone number to give your new venture credibility? Concierge Executive Offices Naples has the solution for you and your business. Virtual offices are the perfect option for easy expansion with possibilities to grow.

What can a Virtual Office Provide?

Virtual offices give you everything you need to expand your business to Southwest Florida without worrying about overhead. There is no need to stress about finding immediate office space. Concierge Executive Offices has a virtual office plan that fits your budget and needs.

First and foremost, you need an address for your new business expansion. We offer a prestigious address at 999 Vanderbilt Beach Rd. in Naples. Located close to Naples Airport and the Southwest Florida International Airport, this makes it the perfect place to meet with local and out-of-town clients. Our virtual office programs also offer onsite concierge, including manager and receptionist, from 9 am-5 pm Monday through Friday. Your new virtual office will provide a local phone number, extension, and personalized voicemail. This includes inbound answering and outbound call routing. Never worry about missing a phone call again.

Are you a wealth manager needing to meet with a client, an attorney looking for a private space to hold mediation, or a CEO hosting training for your employees? Your virtual office comes with access to our state-of-the-art conference rooms. Our conference rooms provide high-speed internet, video conferencing capabilities, whiteboards, catering, beverage options, and more. CEO’s conference rooms are private and make a great first impression. You are surrounded by the professional atmosphere that you need to accomplish your goals.

Concierge Executive Offices offer three virtual office programs for those looking to expand their business to Southwest Florida. The most popular choice is our basic virtual office package. You receive the benefits of a prominent business address, access to conference rooms, reception services, company listing in our lobby, live telephone answering during business hours, after-hours call routing, mail receipt and first-class mail notification, and garage-covered parking. In addition, CEO also offers a mail-only virtual office program and an expanded virtual office program. So no matter what you need to expand your business to Southwest Florida, we are here to meet your needs.

Our virtual office program gives you a head start in expanding your business. While growing your clientele, consider joining our list of professional businesses. If you want to make Southwest Florida or Naples a permanent place of business, we have executive offices that make finding space easier. Grab your spot on our waiting list to ensure you get your opportunity to join Concierge Executive Offices.

CEO offers professionally designed individual private offices, and one-of-a-kind 3,4, and 5-office private suites to support your expanding business. In addition, you will maintain your prestigious business address in the landmark Fifth Third Bank Center and have access to full-service amenities like 24/7 secure access to the building.

Our executive offices provide a contemporary, modern experience that feels professional and welcoming. Our concierge team ensures that your business or organization receives professional reception services, answering calls promptly and courteously and greeting your guests in a friendly manner. In addition, our clients and tenants receive concierge-level member support services.

Expanding your business to Southwest Florida requires numerous decisions. Locating a space shouldn’t be one of them. Whether you are looking for a virtual office experience with an accessible, sophisticated office setting to be used as needed, a prime location, and a prestigious address, our virtual option is the only choice.

When you are ready to grow and take steps to become a permanent part of Naples and Southwest Florida, our one-of-a-kind executive suites are waiting! Contact CEO today for more information on your complete business solution.

CEO Concierge Executive Offices, located in Naples, Florida, offers the ideal combination of space, design, technology, and amenities to optimize the work experience and support your daily living requirements.

CONCIERGE EXECUTIVE OFFICES

999 Vanderbilt Beach Road, Suite 200

Naples, Florida 34108

(239) 325-5000 Phone

(239) 325-5001 Fax

 

 

 

 

 

What is a Meeting Agenda, and Why Do I Need One?

By Blog

With a meeting agenda, meetings tend to stay on-topic. Most of us have spent time in meetings discussing things that aren’t relevant, all while making no headway on the business items that need attention. Proper meeting planning can help avoid that. Creating a meeting agenda will notify everyone involved of what will be covered. They allow higher levels of engagement and contribution during those meetings because participants will come prepared.

What is a Meeting Agenda?

It’s pretty simple. A meeting agenda is just a list of items you hope to cover during your meeting. The primary purpose is to give participants a clear outline of what should happen during the meeting, who will lead each task, and how long each discussion should take. Having this information helps ensure that time is being used efficiently and effectively. In addition, an agenda will determine the form and structure of your meeting so you can plan what will be accomplished.

Key elements to a meeting agenda:

Topic

Your meeting agenda should put everyone on the same page. Every meeting you hold should be result-driven. Set the topic of your meeting. What is going to be discussed?

Goals

Set at least one clear goal for every meeting. Do you need to start a new project, get status reports, or have a brainstorming session?

Setting goals will help determine how long your meeting should be, where it will be held, and who needs to attend.

Key Discussion Points

Have ideas about the topics that you need to cover. List each question you need an answer to during the meeting. Then, determine who will be discussing that question and how much time needs to be allotted. Prompting important points ensures you invite discussion and get all the required information for each topic.

Allotted Time for Each Discussion Point

Estimate how much time you plan to spend on each specific point. Doing so will ensure that you have enough time to cover all the topics you have planned for. It also helps attendees adjust comments and questions to fit the timeframe.

You can optimize your timeframe by giving more time to the topics you know will take longer to discuss, or you can schedule points of higher importance earlier in the discussion to ensure they are covered. You may even limit time on topics to streamline the conversation and encourage quick decisions.

Decisions Reached

Make notes of important decisions that are reached. Include those attendees that aided in reaching that decision. The notes will serve as a record of who assisted in each decision made. If questions regarding that decision arise, your meeting agenda and meeting minutes may be referenced.

Notes & Follow-Ups:

Making notes of items to be covered in subsequent meetings will ensure that future meetings cover new discussion topics. For example, make a note if you need status reports or follow-ups on projects. Follow up with individuals following the meeting. Do you need to meet with a specific team or team member? These notes will serve as a checklist for upcoming meetings.

Before concluding your meetings, do a short recap of what was discussed and the decisions made. If your meeting includes a note-taker or minute-taker, ensure they have recorded all the essential points and decisions. Minutes may be provided to attendees following the meeting.

Agendas do not have to be overwhelming or detailed. They are a simple outline to ensure your meeting runs efficiently and effectively. They let your team know that you respect their time. The more focused the agenda, the more effective your meeting will be. The more effective the meeting, the more likely the participants will feel energized about tasks and eager to complete them. They will also be more likely to take the necessary follow-up steps and make it genuinely productive.

Related topic: How to Conduct an Effective Team Meeting; How to take minutes in a meeting

CEO Concierge Executive Offices, located in Naples, Florida, offers the ideal combination of space, design, technology, and amenities to optimize the work experience and support your daily living requirements.

Meeting Agenda Template

How to Conduct an Effective Team Meeting

By Blog

How to Conduct an Effective Team Meeting

Meetings! Chances are that your schedule is full of them on any given day. From staff meetings to client onboarding and project check-ins, we all have them. They can be annoying and disruptive to your daily schedule. Author Thomas Kayser states, “a meeting is indispensable when you don’t want to get anything done.” Millions of meetings take place worldwide every day. Research says that 39% of meeting participants have admitted to dozing off during a meeting, and over 70% conduct other work during meetings. Meetings can be significant; some are necessary to advance a project or organization. However, too many or those that are counter-productive can lead to wasted time and money.

Understanding how to run an effective meeting is one of the most crucial skills employees at any level need to learn to thrive. So let’s take a deeper look at how to conduct a meeting effectively and alleviate the feeling of wasted time.

What is an Effective Meeting?

To run an effective meeting, we must first identify what that is. We often use the words “effective” and “efficient” interchangeably. We think that they mean the same thing, and they do not. An efficient meeting starts on time, has few attendees, sticks to the scheduled meeting order, and accomplishes its objectives.

Sounds perfect, right?

Not exactly.

An effective meeting combines efficiency and thoughtfulness. It is carefully and thoughtfully selecting the correct group of individuals for the meeting and delivering actual results that will add value to the organization.

Effective meetings add real value to a company. They produce ideas, give direction, strengthen bonds, and renewed vigor. All interactions during an effective meeting can be directed toward a common purpose and end with a clear action plan.

Steps to Conduct an Effective Meeting

Some meetings are necessary, while others are a waste of time. Status updates and presentations often disguise themselves as essential but can be handled through email, chat, etc. The most critical step to effective meetings is determining if the meeting is needed. Once you have decided that it is necessary to have a meeting, there are a few steps to follow to ensure you conduct an effective meeting.

1. A clear purpose for the meeting

For any meeting to be effective, there needs to be a clear, concise purpose, goal, and objective. Ask yourself, “what are we looking to achieve with this meeting?” For recurring meetings, this is especially important. Knowing your intended goal will help you determine how frequent those should occur.

Once you determine your purpose, write your meeting agenda. It should outline specific items that will be discussed in order. Send this agenda out to all invited to attend the meeting. Having an agenda ensures that those participants arrive with valuable ideas and stay on track as the discussion progresses. Writing these things down and creating a plan helps to clarify the meeting’s focus and overall purpose.

2. Determine meeting attendees

You have your purpose and objectives defined, and you have created your agenda – now it’s time to determine who needs to attend. Be careful and thoughtful when choosing attendees. Choose those that can make a unique and relevant contribution to the meeting. Keep the number of attendees to the barest minimum.

For example, inviting the entire marketing team would seem a little silly if you are trying to solve a tech issue. You only need to invite the tech guys.

Include attendees that come with diverse perspectives, especially if it’s a strategy meeting or a brainstorming session. Including a diverse team creates room for creativity.

3. Keep attendees engaged

John Medina, the author of Brain Rules, has this to say about engagement, “You’ve got 10 minutes with an audience before you will absolutely bore them. And you’ve got 30 seconds before they start asking the question, ‘Am I going to pay attention to you or not?’ The instant you open your mouth, you are on the verge of having your audience check out?”

Sharing the most exciting points of the meeting in the first 30 seconds will arouse the attendees’ interest. Then, say or do something every ten minutes to re-ignite that interest. Try to avoid technicalities in the discussion. They tend to deplete most individuals’ willpower and attention.

Another way to engage attendees is to prepare them for active listening. Active listening involves focusing all your attention on the speaker, their words, gestures, tone of voice, etc., and not just waiting for your turn to speak. Some ways to encourage active listening are:

  • Making the meeting environment comfortable
  • Scheduling the meeting at optimal times of high energy
  • Optimal lighting of the meeting room or venue
  • Getting rid of technological distractions like laptops and phones (with many meetings becoming hybrid-this may be impossible)

4. Utilize a note-taker

Taking notes during a meeting isn’t just a good habit but a necessary one. It is a written record of discussions, decisions, and next steps. In addition, meeting notes, or minutes, are helpful for those unable to attend but still need information from said meeting. You can use a note-taking app or find valuable templates for taking notes or minutes during a meeting.

Take a look at CEO’s blog on How to Take Minutes During a Meeting to answer any questions on note-taking.

5. Start early and end on time.

Beginning and ending on time shows that you respect the time of others. You are not obligated to wait on all attendees to arrive before beginning. Be respectful of those that are present.

6. Be result-oriented.

It is effortless to drift off-topic or bring up unrelated topics. However, often those tangents go for far too long or dive far too deep. It is up to the facilitator of the meeting to decide when tangents have gone too far.

If there are decisions to be made, it may be necessary to press the team to make a decision so action steps can be set and taken following the meeting. But, again, focus on end goals, objectives, and results.

7. Decide and assign the next steps.

Simple enough. You need to:

  • Summarize the meeting and the decisions made
  • Make a list of action steps to be taken
  • Assign these action steps with a deadline to specific individuals or teams when possible.

8. Follow up

After assigning action steps, follow up with individuals and teams to track progress on these steps.

Running an effective meeting can feel daunting. But it doesn’t have to be. Meetings no longer must feel like a waste of time. Instead, only hold them when necessary. Using these tips, you can run an effective meeting that will have your team feeling inspired rather than frustrated.

*****

CEO Concierge Executive Offices, located in Naples, Florida, offers the ideal combination of space, design, technology, and amenities to optimize the work experience and support your daily living requirements.

CONCIERGE EXECUTIVE OFFICES

999 Vanderbilt Beach Road, Suite 200

Naples, Florida 34108

(239) 325-5000 Phone

(239) 325-5001 Fax

 

 

 

 

Get Your Business Organized

By Blog

Whether you are a small business working from the corner of your kitchen, home office, virtual office space, or executive office space to meet with clients and team members, keeping your work and schedules organized can feel overwhelming. Many tools in today’s world are designed to assist you in getting and keeping your schedules and tasks all in one place. 

Read More

Work Remote? Make Sure to Take Care Yourself

By Blog

2020 ushered in the year of the remote employee, and many companies have continued to encourage remote working. Imagine having the option to lay in bed all day and work, eat, and even sleep there. Or have you gotten yourself an executive office space to break up your time while you work?

Read More

Why You Need to Rent a Conference Room

By News

Is your office cramped for space? Are you working from your home office? Do you need a private room to meet with clients or team members? If you answered yes to any of those questions, then at some point, you would need to rent a conference room or meeting space.

Read More

Everyone Works Remote, Do I Still Need a Physical Office Space?

By News

Remote Work is Here to Stay; However, There are Many reasons We still Need a Physical Office Space

You may be thinking this doesn’t pertain to me; I don’t have a physical office space, or my current space is fine, but if you want to impress your clients and build high-quality rapport that correlates with your company’s abilities, keep reading.

During the pandemic, many researchers, experts, and business owners believed we would eventually go back to the way things once were. It’s become incredibly evident that it will not happen in most cases.

Workers thrive while working from home and enjoying more time in their personal space while being extremely efficient and driven to get their work done. While some CEOs and business owners may wish to harness their staff back into the office, most realize that productivity and satisfaction levels are at an all-time high.

We now know that employees can perform nearly all tasks remotely, but there are many instances when meeting clients face to face is not only a better option but rather imperative to keep or to gain their business

 

3 MAIN REASONS TO HAVE A PHYSICAL OFFICE SPACE

Making a First Impression that Impresses is Critical

Meeting with a new or potential client is the key to growth and vitality. Still, no matter how superior your company’s talent or services are, if you can’t showcase your office space, you are not making the best impression. If the client views your surroundings as mediocre, they will likely move on to bigger and better things.

Building Trust is Key for Growth

When an office space reflects your organization’s preeminence as leaders in the industry, trust is sure to follow and continue to be built upon; however, if you are in some dusty, outdated, unimpressive space, or worse, a coffee shop or hotel lobby, your trustworthy capabilities are going to suffer.

Face-to-Face Meetings Will Always be Relevant

There are times that face-to-face meetings are much better options than virtual. These instances are usually wrapped around needed to make a good impression, building trust, empathy, camaraderie, and attentiveness. Clients shaking hands and getting a good sense that they’ve been heard and understood can be achieved with fineness in a well-established office setting that impresses and lets clients know you are not only successful but thriving.

FAQs

  1. I have an office; what do you offer that will make a difference?
  2. How can I afford a prestigious office space?
  3. What if I only need to meet clients or have face-to-face staff meetings occasionally?
  4. What key office amenities do I need to make my face-to-face meetings influential?

Answer: Simply put, CEO, Concierge Executive Offices, an elite address in a highly sought-after with a full staff, security, contemporary design, and technology that bar none. 

Modern Executive Suites in Naples

CEO executive offices provide professionally designed individual private executive offices and one-of-a-kind 3, 4, and 5 office private suites to support our clients’ growing businesses. Located in beautiful Naples, Florida, in the landmark Fifth Third Bank Center, Concierge Executive Office offers full-service amenities like 24/7 secure access to the building and private, contemporary offices, with standing-optional desks available. We provide a contemporary, modern office experience with a professionally designed interior that feels professional and welcoming.

Our experienced concierge team will ensure that your organization receives professional reception services, answering your calls promptly and courteously and greeting your visitors warmly. CEO Concierge Executive Offices provides all tenants and clients concierge-level member support services.

Concierge Executive Office Virtual Offices

CEO Concierge Executive Offices also offer the flexibility of Virtual Office programs. With access to our contemporary space and sophisticated office amenities, a Virtual Office provides clients with valuable access to professional resources, a prestigious address, and a high-end presentation to impress clients for that critical first impression. Clients enjoy fully customizable options for maintaining a local presence while simultaneously eliminating the cost of expenditures related to overhead and staffing requirements.

Concierge Executive Office Amenities

  • Access to Six State-of-the-art Conference Rooms, Five with Video Conferencing
  • After Hours and Non-business Day Call Routing Services
  • Company Listing on the Lobby Touchscreen Directory
  • Executive Furniture Package
  • Facility and Utilities Maintenance
  • Highly Featured VoIP Polycom Phone System
  • High-speed, Secure Fiber-optic Hardwire, and Wi-Fi Internet Connectivity
  • Local Phone Number, Extension(s), and Personalized Voicemail
  • Office Cleaning Services (three times per week)
  • Professionally Trained Reception Staff to Greet your Guests and Answer the Telephone, Monday through Friday, 9 AM to 5 PM
  • Prominent Business Address in Landmark Building: 999 Vanderbilt Beach Road, Suite 200
  • Spacious, Unique Common Area Spaces include: Desks, Chairs, and Lockable Filing Cabinets
  • Access to Dry Cleaning Service Delivery
  • Access to Car Detailing Services
  • Complimentary Coffee, Water, and Soda
  • Well-lit Multi-Level Parking Garage with Elevator Access

FOR MORE INFORMATION ABOUT CEO’S EXECUTIVE OFFICES, MINI-SUITES, AND VIRTUAL OFFICES IN NAPLES, FLORIDA, AND HOW WE CAN BEST SUPPORT YOUR BUSINESS, PLEASE EMAIL OR CALL US TODAY AT (239) 325-5000.