People are moving their businesses to Florida now more than ever before. And the best part? Florida is poised to keep growing.
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Have you recently moved your business to Southwest Florida? You have done the virtual office thing. You have rented meeting rooms. Now it’s time to settle in and make Southwest Florida your home for your growing business.
It’s Time to Meet with Clients
Well, you did it. You have expanded your business to Southwest Florida. Now what? Your virtual office is perfect for providing you with your prominent address, local phone, voicemail, and reception services, but it’s time to start building clientele and meeting clients. Did you know that your virtual office has a set number of hours available (depending on your virtual office plan) for utilizing our meeting spaces? And you can rent those meeting spaces by the hour or for the day to serve your personal business needs.
How can Our Conference Rooms and Meeting Spaces Help you?
As a business owner, standing out among the crowd is essential. With our meeting room rentals, you can stand out by accessing all the tools the others use without creating substantial overhead costs. In addition, a meeting space creates a strong business presence in your new location with the amenities your customers would expect from a larger competitor.
Privacy: The number one reason for needing a conference room is privacy. Having a virtual office doesn’t provide much of that. Whether you are an attorney needing to meet with a client, interview, or train an employee, the local Starbucks isn’t the best environment. Our spaces allow you the privacy you need to conduct business in a manner that helps you and your clients to feel comfortable and professional.
State-of-the-art Equipment: We offer six state-of-the-art conference rooms. Five of those conference rooms have video conferencing capabilities. In addition, all our spaces are equipped with high-speed WIFI and hard-wired internet.
Of course, you get great lighting and comfortable furniture, but we offer additional amenities to support you and your business. All six of your conference rooms are equipped with audio/visual equipment and VoIP phone systems. Five of those rooms include the ability to host video conferencing.
Do you need to pitch an idea to a client or investor? Do you need to hold mediation before a court case? Concierge Executive Offices has a conference room for your every need.
Locations, Location, Location: Expanding your business comes with its own unique set of challenges. But meeting with clients shouldn’t be one of them. Our offices are located conveniently between Downtown Naples and Fort Myers. You and your clients are within walking distance of 15-plus restaurants, nightclubs, gyms, and grocery stores. Do you have clients flying in to meet with you? No problem. CEO Naples is close to Naples Airport (NAP) and Southwest Florida International Airport (RSW).
Full-Service Concierge Service: CEO Naples offers our clients the full-service concierge experience. We have administrative staff available to provide you with a wide array of support. Are you meeting clients via video conferencing and need documents created and sent out? We have you covered with document creation and mailing of those projects. There is no need to worry about having your presentation materials ready. We will have everything you need ready and waiting for your arrival. Your clients and guests will be welcomed by our receptionist when they arrive. Clients and team members can relax in our stylish and comfortable lounge before getting down to business.
Conference Rooms for all Types of Meetings
Conference rooms are the ideal space for a myriad of business needs. Our conference rooms provide much-needed privacy when a public area doesn’t work. We have conference rooms available for the following:
- Legal meetings
- Employee training
- Wealth management planning
- Interviews
- Full-day planning and so much more.
Concierge Executive Offices has you covered no matter your need when renting a conference room. We understand that the best form of communication will always be face-to-face. We are here to help you do exactly that.
Expanding your business to Southwest Florida doesn’t have to be stressful or break the bank. Renting a conference room allows you to keep your overhead and expansion costs low. In addition, it gives you flexibility with your day and your clients.
Spending a small fortune setting up a high-tech office in a prime location is no longer necessary. CEO Naples has everything you need to expand your business, from your virtual office to our conference rooms. And we will stand behind you as you continue to grow. Contact CEO Naples today to reserve a conference room for your next meeting!
CEO Concierge Executive Offices, located in Naples, Florida, offers the ideal combination of space, design, technology, and amenities to optimize the work experience and support your daily living requirements.
CONCIERGE EXECUTIVE OFFICES
999 Vanderbilt Beach Road, Suite 200
Naples, Florida 34108
(239) 325-5000 Phone
(239) 325-5001 Fax
With a meeting agenda, meetings tend to stay on-topic. Most of us have spent time in meetings discussing things that aren’t relevant, all while making no headway on the business items that need attention. Proper meeting planning can help avoid that. Creating a meeting agenda will notify everyone involved of what will be covered. They allow higher levels of engagement and contribution during those meetings because participants will come prepared.
What is a Meeting Agenda?
It’s pretty simple. A meeting agenda is just a list of items you hope to cover during your meeting. The primary purpose is to give participants a clear outline of what should happen during the meeting, who will lead each task, and how long each discussion should take. Having this information helps ensure that time is being used efficiently and effectively. In addition, an agenda will determine the form and structure of your meeting so you can plan what will be accomplished.
Key elements to a meeting agenda:
Topic
Your meeting agenda should put everyone on the same page. Every meeting you hold should be result-driven. Set the topic of your meeting. What is going to be discussed?
Goals
Set at least one clear goal for every meeting. Do you need to start a new project, get status reports, or have a brainstorming session?
Setting goals will help determine how long your meeting should be, where it will be held, and who needs to attend.
Key Discussion Points
Have ideas about the topics that you need to cover. List each question you need an answer to during the meeting. Then, determine who will be discussing that question and how much time needs to be allotted. Prompting important points ensures you invite discussion and get all the required information for each topic.
Allotted Time for Each Discussion Point
Estimate how much time you plan to spend on each specific point. Doing so will ensure that you have enough time to cover all the topics you have planned for. It also helps attendees adjust comments and questions to fit the timeframe.
You can optimize your timeframe by giving more time to the topics you know will take longer to discuss, or you can schedule points of higher importance earlier in the discussion to ensure they are covered. You may even limit time on topics to streamline the conversation and encourage quick decisions.
Decisions Reached
Make notes of important decisions that are reached. Include those attendees that aided in reaching that decision. The notes will serve as a record of who assisted in each decision made. If questions regarding that decision arise, your meeting agenda and meeting minutes may be referenced.
Notes & Follow-Ups:
Making notes of items to be covered in subsequent meetings will ensure that future meetings cover new discussion topics. For example, make a note if you need status reports or follow-ups on projects. Follow up with individuals following the meeting. Do you need to meet with a specific team or team member? These notes will serve as a checklist for upcoming meetings.
Before concluding your meetings, do a short recap of what was discussed and the decisions made. If your meeting includes a note-taker or minute-taker, ensure they have recorded all the essential points and decisions. Minutes may be provided to attendees following the meeting.
Agendas do not have to be overwhelming or detailed. They are a simple outline to ensure your meeting runs efficiently and effectively. They let your team know that you respect their time. The more focused the agenda, the more effective your meeting will be. The more effective the meeting, the more likely the participants will feel energized about tasks and eager to complete them. They will also be more likely to take the necessary follow-up steps and make it genuinely productive.
Related topic: How to Conduct an Effective Team Meeting; How to take minutes in a meeting
CEO Concierge Executive Offices, located in Naples, Florida, offers the ideal combination of space, design, technology, and amenities to optimize the work experience and support your daily living requirements.
Meeting Agenda Template
The Wall Street Journal also recently put out a podcast, How the Virtual Office Could Replace the Physical One, which explains, “As remote communication continues to be our primary way of working, some companies are turning to services that create virtual office spaces to beat Zoom fatigue.
You’ve done all the right things—You filled a need in your market space, started small, did a vast majority of the workload yourself or with a small talented, hungry team of like-minded entrepreneurs.
