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Feb 07
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Key Dates and Deadlines for Florida Businesses 

By Blog

Navigating the intricate world of business in Florida requires meticulous planning and adherence to essential dates and deadlines. Stay ahead of the curve with this comprehensive list of crucial dates for your business operations in the Sunshine State. While these dates serve as a general guideline, it’s imperative to verify specific requirements and seek guidance from professionals tailored to your unique business circumstances. Florida’s vibrant business landscape awaits, and success begins with staying on top of these significant milestones.  

Now, let’s dive into the important dates and deadlines that every Florida business owner should know:  

January

January 1 – New Year’s Day (Holiday) 

January 15 – 4th Quarter 2023 Estimated Tax Payments Due 

January 31 – Deadline for filing federal income tax withholding (Form 941) for the fourth quarter of the previous year.  

January 31 – Employers send W-2’s to employees 

March

March 15 – Taxes are due for some business types (partnerships, multi-member LLCs and S-Corporations) 

  • Business organizes as partnerships, including multi-member LLCs and S-Corps need to file Form 1065, or 1120S by March 15th if they are a calendar year business. If your business is a fiscal year, you need to file your tax return by the 15th of the third month following the close of your tax year.  

April

April 15 – Deadline for filing federal income tax returns (Form 1040) for individuals.  

  • Deadline for filing federal income tax returns (Form 1120) for C Corporations if you are a calendar year business. If a fiscal year business, taxes must be filed by the third month following the close of your tax year.  
  • Deadline for filing federal income tax returns (Form 1120S) for S Corporations.  
  • Deadline for filing federal income tax returns (Form 1065) for Partnerships. 

April 30 –  Deadline for filing Florida Sales tax returns.  

May  

May 1 – Deadline for filing Florida annual report and paying the annual report fee for most businesses.  

  • Deadline for renewing professional licenses, including many healthcare professions.  

June

June 30 – Deadline for submitting your federal income tax extension (Form 7004) if applicable.  

July

July 1 – Beginning of the fiscal year for many local government agencies in Florida.  

September

September 16 – Deadline for extended partnership and S-Corporation returns 

September 30 – Deadline for filing federal income tax returns (Form 1120) for fiscal year C Corporations.  

October

October 1 – Beginning of the fiscal year for the State of Florida. 

  • Deadline for renewing state alcoholic beverage licenses.  

October 15 – Deadline for extended C-Corporation returns 

December

December 31 – Deadline for submitting your federal income tax extension (Form 7004) for the fiscal year C Corporations if applicable.  

January 2025

January 15 – Fourth quarter 2024 Estimated tax payment due 

Preparing for Success in 2024

Beyond the familiar dates, there are additional dates that may be critical milestones to your business. It’s essential to take proactive steps in 2024 to ensure that your business thrives. Here are a few general categories you may need to consider for the upcoming year:  

State and Federal Tax Deadlines: Tax Deadlines can vary depending on your business structure and activities. Make sure to stay updated on federal and state income tax filing deadlines, sales tax deadlines, and any other tax-related obligations.  

Business Renewal Deadlines: Businesses in Florida are typically required to file an annual report and pay a fee to maintain their active status. Check with the Florida Division of Corporations for the specific deadline for your business type.  

Professional License Renewals: If your business requires professional licenses, such as healthcare professions or other regulated industries, be sure to renew these licenses before their expiration dates.  

Employment Tax Deadlines: If you have employees, stay aware of deadlines for payroll tax deposits, W-2 filings, and other employment-related requirements.  

Business Permits and Compliance: Depending on your industry and location within Florida, there may be specific permits, licenses, or compliance deadlines that you need to meet.  

Contractual Obligations: Review any contractual agreements, lease agreements, or loan agreements your business has in place to ensure you meet all payment and reporting deadlines.  

Financial Reporting: If your business is publicly traded or subject to specific financial reporting requirements, ensure you meet the deadlines for filing financial statements, annual reports, or other financial disclosures.  

To get the most up-to-date information and accurate information for 2024, consult with your tax advisor, legal counsel or relevant government agencies in Florida. They can provide you with specific deadlines and guidance based on your business type, location, and activities.  

Please keep in mind that this list provides a general overview of important dates and deadlines for businesses in Florida, and there may be additional requirements or specific deadlines that apply to your business type or industry. It’s essential to stay informed about changes in tax laws or regulations that may affect your business and consult with professionals as needed.  

For all of your important business deadlines in one place: download our calendar today! 

https://calendar.google.com/calendar/ical/7d0c0b9ff87d2ece05fb875556675c6efcabb0f6f1ee46219232497ca9da85db%40group.calendar.google.com/public/basic.ics 

Jan 13
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You Have Expanded To Southwest Florida – Now What?

By Blog

It’s Time to Meet with Clients

Well, you did it. You have expanded your business to Southwest Florida. Now what? Your virtual office is perfect for providing you with your prominent address, local phone, voicemail, and reception services, but it’s time to start building clientele and meeting clients. Did you know that your virtual office has a set number of hours available (depending on your virtual office plan) for utilizing our meeting spaces? And you can rent those meeting spaces by the hour or for the day to serve your personal business needs.

How can Our Conference Rooms and Meeting Spaces Help you?

As a business owner, standing out among the crowd is essential. With our meeting room rentals, you can stand out by accessing all the tools the others use without creating substantial overhead costs. In addition, a meeting space creates a strong business presence in your new location with the amenities your customers would expect from a larger competitor.

Privacy: The number one reason for needing a conference room is privacy. Having a virtual office doesn’t provide much of that. Whether you are an attorney needing to meet with a client, interview, or train an employee, the local Starbucks isn’t the best environment. Our spaces allow you the privacy you need to conduct business in a manner that helps you and your clients to feel comfortable and professional.

State-of-the-art Equipment: We offer six state-of-the-art conference rooms. Five of those conference rooms have video conferencing capabilities. In addition, all our spaces are equipped with high-speed WIFI and hard-wired internet.

Of course, you get great lighting and comfortable furniture, but we offer additional amenities to support you and your business. All six of your conference rooms are equipped with audio/visual equipment and VoIP phone systems. Five of those rooms include the ability to host video conferencing.

Do you need to pitch an idea to a client or investor? Do you need to hold mediation before a court case? Concierge Executive Offices has a conference room for your every need.

Locations, Location, Location: Expanding your business comes with its own unique set of challenges. But meeting with clients shouldn’t be one of them. Our offices are located conveniently between Downtown Naples and Fort Myers. You and your clients are within walking distance of 15-plus restaurants, nightclubs, gyms, and grocery stores. Do you have clients flying in to meet with you? No problem. CEO Naples is close to Naples Airport (NAP) and Southwest Florida International Airport (RSW).

Full-Service Concierge Service: CEO Naples offers our clients the full-service concierge experience. We have administrative staff available to provide you with a wide array of support. Are you meeting clients via video conferencing and need documents created and sent out? We have you covered with document creation and mailing of those projects. There is no need to worry about having your presentation materials ready. We will have everything you need ready and waiting for your arrival. Your clients and guests will be welcomed by our receptionist when they arrive. Clients and team members can relax in our stylish and comfortable lounge before getting down to business.

Conference Rooms for all Types of Meetings

Conference rooms are the ideal space for a myriad of business needs. Our conference rooms provide much-needed privacy when a public area doesn’t work. We have conference rooms available for the following:

  • Legal meetings
  • Employee training
  • Wealth management planning
  • Interviews
  • Full-day planning and so much more.

Concierge Executive Offices has you covered no matter your need when renting a conference room. We understand that the best form of communication will always be face-to-face. We are here to help you do exactly that.

Expanding your business to Southwest Florida doesn’t have to be stressful or break the bank. Renting a conference room allows you to keep your overhead and expansion costs low. In addition, it gives you flexibility with your day and your clients.

Spending a small fortune setting up a high-tech office in a prime location is no longer necessary. CEO Naples has everything you need to expand your business, from your virtual office to our conference rooms. And we will stand behind you as you continue to grow. Contact CEO Naples today to reserve a conference room for your next meeting!

CEO Concierge Executive Offices, located in Naples, Florida, offers the ideal combination of space, design, technology, and amenities to optimize the work experience and support your daily living requirements.

CONCIERGE EXECUTIVE OFFICES

999 Vanderbilt Beach Road, Suite 200

Naples, Florida 34108

(239) 325-5000 Phone

(239) 325-5001 Fax

 

Dec 22
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Expanding to Southwest Florida?

By Blog

A Virtual Office May Be Your Solution

The new year is just around the corner. That means new beginnings and fresh starts. Are you looking to expand your business to Southwest Florida? Do you need an address and phone number to give your new venture credibility? Concierge Executive Offices Naples has the solution for you and your business. Virtual offices are the perfect option for easy expansion with possibilities to grow.

What can a Virtual Office Provide?

Virtual offices give you everything you need to expand your business to Southwest Florida without worrying about overhead. There is no need to stress about finding immediate office space. Concierge Executive Offices has a virtual office plan that fits your budget and needs.

First and foremost, you need an address for your new business expansion. We offer a prestigious address at 999 Vanderbilt Beach Rd. in Naples. Located close to Naples Airport and the Southwest Florida International Airport, this makes it the perfect place to meet with local and out-of-town clients. Our virtual office programs also offer onsite concierge, including manager and receptionist, from 9 am-5 pm Monday through Friday. Your new virtual office will provide a local phone number, extension, and personalized voicemail. This includes inbound answering and outbound call routing. Never worry about missing a phone call again.

Are you a wealth manager needing to meet with a client, an attorney looking for a private space to hold mediation, or a CEO hosting training for your employees? Your virtual office comes with access to our state-of-the-art conference rooms. Our conference rooms provide high-speed internet, video conferencing capabilities, whiteboards, catering, beverage options, and more. CEO’s conference rooms are private and make a great first impression. You are surrounded by the professional atmosphere that you need to accomplish your goals.

Concierge Executive Offices offer three virtual office programs for those looking to expand their business to Southwest Florida. The most popular choice is our basic virtual office package. You receive the benefits of a prominent business address, access to conference rooms, reception services, company listing in our lobby, live telephone answering during business hours, after-hours call routing, mail receipt and first-class mail notification, and garage-covered parking. In addition, CEO also offers a mail-only virtual office program and an expanded virtual office program. So no matter what you need to expand your business to Southwest Florida, we are here to meet your needs.

Our virtual office program gives you a head start in expanding your business. While growing your clientele, consider joining our list of professional businesses. If you want to make Southwest Florida or Naples a permanent place of business, we have executive offices that make finding space easier. Grab your spot on our waiting list to ensure you get your opportunity to join Concierge Executive Offices.

CEO offers professionally designed individual private offices, and one-of-a-kind 3,4, and 5-office private suites to support your expanding business. In addition, you will maintain your prestigious business address in the landmark Fifth Third Bank Center and have access to full-service amenities like 24/7 secure access to the building.

Our executive offices provide a contemporary, modern experience that feels professional and welcoming. Our concierge team ensures that your business or organization receives professional reception services, answering calls promptly and courteously and greeting your guests in a friendly manner. In addition, our clients and tenants receive concierge-level member support services.

Expanding your business to Southwest Florida requires numerous decisions. Locating a space shouldn’t be one of them. Whether you are looking for a virtual office experience with an accessible, sophisticated office setting to be used as needed, a prime location, and a prestigious address, our virtual option is the only choice.

When you are ready to grow and take steps to become a permanent part of Naples and Southwest Florida, our one-of-a-kind executive suites are waiting! Contact CEO today for more information on your complete business solution.

CEO Concierge Executive Offices, located in Naples, Florida, offers the ideal combination of space, design, technology, and amenities to optimize the work experience and support your daily living requirements.

CONCIERGE EXECUTIVE OFFICES

999 Vanderbilt Beach Road, Suite 200

Naples, Florida 34108

(239) 325-5000 Phone

(239) 325-5001 Fax

 

 

 

 

 

Nov 22
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What is a Meeting Agenda, and Why Do I Need One?

By Blog

With a meeting agenda, meetings tend to stay on-topic. Most of us have spent time in meetings discussing things that aren’t relevant, all while making no headway on the business items that need attention. Proper meeting planning can help avoid that. Creating a meeting agenda will notify everyone involved of what will be covered. They allow higher levels of engagement and contribution during those meetings because participants will come prepared.

What is a Meeting Agenda?

It’s pretty simple. A meeting agenda is just a list of items you hope to cover during your meeting. The primary purpose is to give participants a clear outline of what should happen during the meeting, who will lead each task, and how long each discussion should take. Having this information helps ensure that time is being used efficiently and effectively. In addition, an agenda will determine the form and structure of your meeting so you can plan what will be accomplished.

Key elements to a meeting agenda:

Topic

Your meeting agenda should put everyone on the same page. Every meeting you hold should be result-driven. Set the topic of your meeting. What is going to be discussed?

Goals

Set at least one clear goal for every meeting. Do you need to start a new project, get status reports, or have a brainstorming session?

Setting goals will help determine how long your meeting should be, where it will be held, and who needs to attend.

Key Discussion Points

Have ideas about the topics that you need to cover. List each question you need an answer to during the meeting. Then, determine who will be discussing that question and how much time needs to be allotted. Prompting important points ensures you invite discussion and get all the required information for each topic.

Allotted Time for Each Discussion Point

Estimate how much time you plan to spend on each specific point. Doing so will ensure that you have enough time to cover all the topics you have planned for. It also helps attendees adjust comments and questions to fit the timeframe.

You can optimize your timeframe by giving more time to the topics you know will take longer to discuss, or you can schedule points of higher importance earlier in the discussion to ensure they are covered. You may even limit time on topics to streamline the conversation and encourage quick decisions.

Decisions Reached

Make notes of important decisions that are reached. Include those attendees that aided in reaching that decision. The notes will serve as a record of who assisted in each decision made. If questions regarding that decision arise, your meeting agenda and meeting minutes may be referenced.

Notes & Follow-Ups:

Making notes of items to be covered in subsequent meetings will ensure that future meetings cover new discussion topics. For example, make a note if you need status reports or follow-ups on projects. Follow up with individuals following the meeting. Do you need to meet with a specific team or team member? These notes will serve as a checklist for upcoming meetings.

Before concluding your meetings, do a short recap of what was discussed and the decisions made. If your meeting includes a note-taker or minute-taker, ensure they have recorded all the essential points and decisions. Minutes may be provided to attendees following the meeting.

Agendas do not have to be overwhelming or detailed. They are a simple outline to ensure your meeting runs efficiently and effectively. They let your team know that you respect their time. The more focused the agenda, the more effective your meeting will be. The more effective the meeting, the more likely the participants will feel energized about tasks and eager to complete them. They will also be more likely to take the necessary follow-up steps and make it genuinely productive.

Related topic: How to Conduct an Effective Team Meeting; How to take minutes in a meeting

CEO Concierge Executive Offices, located in Naples, Florida, offers the ideal combination of space, design, technology, and amenities to optimize the work experience and support your daily living requirements.

Meeting Agenda Template

Aug 23
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Get Your Business Organized

By Blog

Whether you are a small business working from the corner of your kitchen, home office, virtual office space, or executive office space to meet with clients and team members, keeping your work and schedules organized can feel overwhelming. Many tools in today’s world are designed to assist you in getting and keeping your schedules and tasks all in one place. 

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Jul 22
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Work Remote? Make Sure to Take Care Yourself

By Blog

2020 ushered in the year of the remote employee, and many companies have continued to encourage remote working. Imagine having the option to lay in bed all day and work, eat, and even sleep there. Or have you gotten yourself an executive office space to break up your time while you work?

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Jun 27
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Why You Need to Rent a Conference Room

By News

Is your office cramped for space? Are you working from your home office? Do you need a private room to meet with clients or team members? If you answered yes to any of those questions, then at some point, you would need to rent a conference room or meeting space.

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